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Best practices you must know before onboarding a new employee
New employees are out of their comfort zone when they join a new company. You, being the HR manager, must know that it’s not enough to just provide a coffee mug or a mouse pad to the new employee in order to make them more comfortable. It is really important that you follow these best practices so your employees have a smooth and effective onboarding experience.

1. Personalize their onboarding experience
This is one of the most important things that many HR managers neglect. A personalized onboarding experience is not a difficult thing to provide. You can find a few details about the new employee like their personality traits, their food choices, or something about them and use it to personalize their experience.

For example, if the employee has an inclination towards gaming, you can initiate conversations around gaming technology and ask other people who are interested in a similar hobby to join in. this would give your new employee a sense of belonging in your organization.

2. Ensure they communicate with their subordinates
A new employee will have to talk with their subordinates each day for the rest of their office tenure. However, they might not even know the name of the guy working for the last 5 years in a different department. It is important that you make the new employee communicate with their subordinates in a friendly chat or discussion.

3. Provide a buddy
If you have been in the HR department for long enough you must know the buddy system. Buddy is an old employee who would partner up with the new employee to make sure that their onboarding experience is going as planned. The new employee can communicate with their buddy in case they get stuck somewhere during the onboarding process.

4. Provide them a welcome gift
This is what pretty much everyone does but still is the best practice for the employee onboarding process. A welcome gift does not need to be materialistic and expensive. you can give them something valuable like a chocolate, a mini plant, or a personalized gift according to their interest. That would be more than enough. This makes their first day memorable and creates a long-lasting experience in their mind.

5. Assist them with technology
This is a serious problem that new employees face almost every time they join a new company. Especially fresher as this would be their first job and they might have no practical exposure to such technology. They might be certain aspects of the computer or any other device that the employee will not fully understand. Be open to answering the questions or tell them whom to contact if they need IT-related support. Make sure you connect the new employee with the person who handles technical issues. So, whenever they are looking for assistance, they don’t have to go through you.

For example, new sales employees might not be aware of the different functionalities of the CRM your company uses. Provide them with the necessary resources to adapt to the new solutions and tools that your company uses.

These were some of the best practices that you must follow to have an efficient onboarding process. If you want to read more on the topic, you must read Why is onboarding important for a new employee? (https://fasproc.com/blog/why-is-employee...important/)
Rightly said Akash, as an HR we need to focus on these aspect and this way we can help new hire to settle down within the organization. I love this read, thanks for sharing.

Kamla Nagdali
Glad you found it helpful.

1. Provision employees before they arrive
2. Get paperwork out of the way
3. Get the team involved (and aware)
4. Share Information that will Impact New Starters in their First Week
5. Assign a buddy
6. Live and breathe your employer brand
7. Create an epic welcome & workspace orientation experience
8. Provide training on cultural aspects of the organisation
9. Plan the ramp into meaningful work
10. Share cascading goals & set clear OKRs
11. Reinforce key teams, stakeholders & book in regular chats
12. Inspire new hires
13. Plan probation management
14. Celebrate first year anniversary & early wins!
15. Continually optimise your employee onboarding

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